Let’s be real — recruiters are drowning in admin. Between screening, scheduling, chasing candidates, and checking in with hiring managers, there’s no time left for the human side of hiring. And yet, that’s where the magic happens.

That’s why we built Gracie. She’s not just an AI bot. She’s your always-on assistant, designed to take care of the busywork so your team can focus on what really matters: people.

Here are 8 admin tasks Gracie can automate right now:

1. Turn Career Site Visitors into Applicants

You’re driving traffic to your jobs — but most of it bounces. Gracie steps in with a friendly, mobile-first chat that engages visitors, captures leads, and even helps candidates complete their applications. She can even re-engage those who dropped off halfway.

2. Handle the Repetitive Questions

“How much does it pay?” “Can I work remote?” “What’s the dress code?” Gracie answers the questions your team gets asked 100 times a day — instantly and accurately — using content pulled from your career site and FAQs. No copy-pasting required.

3. Pre-Screen Automatically

Gracie screens candidates using your existing knockout criteria or AI-generated questions based on the job description. She scores applicants in real time and can fast-track top talent to the next stage without anyone lifting a finger.

4. Take Over Scheduling

No more back-and-forth emails. Gracie books interviews, hiring events, panels — whatever you need. She checks calendars, sends confirmations, and keeps your ATS in sync.

5. Cut No-Shows

Gracie sends reminders, confirms attendance, and gives candidates a way to reschedule without ghosting. That means fewer missed interviews and less wasted time.

6. Fast-Track Top Talent

When you’ve got a great candidate, speed matters. Gracie can instantly move them forward, get them scheduled, and notify your team — before the competition even blinks.

7. Help Out Hiring Managers

Most managers aren’t hiring experts. Gracie helps them stay organised and in the loop with interview reminders, pipeline updates, and access to key details via the Grayscale mobile app.

8. Keep Candidates Warm

Hiring can be unpredictable. Gracie keeps candidates engaged when things slow down — with updates, check-ins, and thoughtful nudges that make them feel seen, not forgotten.